Terms and ConditionsAs part of the booking process, Guests acknowledge and accepts the Terms and Conditions for renting the property and are obligated by those Terms and Conditions. The Cancelation Policy will govern any cancelation, rescheduling, or change to the reservation
Reservations can be made up to one (1) year in advance, however rates and properties are not guaranteed. Rates and properties are subject to change without notice. A minimum payment of twenty-five (25) percent down per reservation is required at the time of booking the reservation. The advance payment is not a Damage Security Deposit.
VIP Beach Destinations customary policy is no reservations will be made to students or singles under the age of twenty-five. However, we understand extenuating circumstances may apply, please contact one of our agents for specific information. In accordance with Florida State Statute 509.141, reservations made under false pretense are null and void and check-in will not be allowed. Please contact a agent with any questions regarding this policy.
Owner reserves the right to cancel for an unforeseen last minute major repairs to the property and/or rescind this Agreement upon written email/electronic notice to the Guest(s). All monies paid by the Guest(s) to the Owner will be refunded. Owner will not be held liable for any other cost associated with the cancellation..
If cancelled by guests, the Cancellation policy differs depending on where the reservation was booked by the guests.
VIP/VRBO/Homeaway Reservations Cancellation:
Bookings cancelled by Guests at least 60 days before the start of stay will receive 100% refund. Bookings cancelled at least 30 days before the start of stay will receive a 50% refund. Cancellations less than 30 days will forfeit all monies paid (excludes the security deposit). After the Term begins, no refunds shall be given. Cancellation and early departure due to inclement weather does not warrant a refund of rent. If you should have to cancel your reservation, please notify us immediately. To protect your vacation plans, we highly recommend that you look into purchasing travel insurance. NOTE: All third-party fees (if applicable) are non-refundable. Guests must refer to the third-party cancellation policy and contact them directly.
Airbnb Reservations Cancellation:
Cancelled by Guests - 50% refund up until 1 week prior to arrival, except fees. Airbnb service fee is non-refundable. Airbnb will mediate when necessary, and has the final say in all disputes. Applicable taxes will be retained and remitted. Late cancellations with less than seven (7) days’ notice will result in forfeiture of the monies paid. After the Term begins, no refunds shall be given. Cancellation and early departure due to inclement weather does not warrant a refund of rent.
TripAdvisor/Flipkey Reservations Cancellation:
Canceled by Guests - If guest cancels before paying the balance, or does not pay the balance on time, guest will forfeit the booking deposit and the reservation will be cancelled automatically. If the guest pays the full balance on time, they receive a 50% refund of the total cost if they cancel at least four weeks before check-in. If Guest cancels less than 30 days of arrival, all monies paid will be forfeited. To protect your vacation plans, we highly recommend that you look into purchasing travel insurance. Note: Guest refunds exclude the traveler booking fee.
Check-In, Check-Out Time
Check-In is 4:00 P.M. or later. Due to our high standard of cleanliness, there is a possibility that your vacation rental may not be ready at 4:00 P.M. especially during peak seasons. Check-Out time is promptly 10:00 A.M. To avoid an extra cleaning charge; please wash the dishes, take out the trash, and leave the property in a neat and orderly condition.
Damage Waiver Plan
The Damage Waiver Plan (DWP) plan provides a maximum benefit of up to $500 for unintentional damages. Guest(s) are responsible for notifying the owner regarding any damage(s) to the rental unit, regardless of the severity of the incident or extent of the damage at the time of occurrence, and must be reported no later than the end of the rental period. Failure to do so will VOID the DWP plan. The DWP does not cover added expenses such as smoking inside premise, excess trash upon checkout, replacement of keys or wrist bands, and unauthorized pets or unregistered guests.
Residential elevators and fireplaces located in private homes are not available for guest use. Elevators offered in common areas in condo complexes are available to all guests. Please contact a VIP Beach Destinations agent for specific property details.
A housekeeping fee will be added to all reservations, regardless of the number of nights booked. The fee will vary depending on the size of the property. Please take the time to leave the rental property in good order, take out the trash during trash pickup days, turn off lights, turn up the AC to 76°, and make sure all doors and windows are locked. If applicable, make sure the wrist bands and access keys are left in the unit. There will be a $10 charge for each missing band or access card. Excess trash will result in an additional cleaning fee ($50-$200).
Indemnification and Hold Harmless
Guests shall be solely responsible for any property damage, accident or injury to any person or loss sustained by any person, including loss of money, jewelry, and other items of personal property, arising out of or in any way related to Guests use of the premises. Guests hereby agree to INDEMNIFY and hold Realty VIP Connections, its employees, officers; and/or Homeowners harmless from any and all claims including those of third parties, arising out of or in any way related to Guests and pets, use of premises, use of golf cart or the items of personal property provided therein. Guests hereby agree to hold Realty VIP Connections and its employees, officers and/or Homeowner, harmless and to indemnify same against any and all claims that arise pertaining to any event during the course of rental as a consequence of any acts or omissions of Realty VIP Connections and/or property owner, its agents, employees and officers. Guests assume the risk of injury or other losses relating to any recreational activities and will hold owner and Realty VIP Connections harmless with respect thereto.
Internet Access & Telephone
Since the majority of guests now use their own cell phone, telephone service may not be offered in some properties. Please ask agent during the booking process. However, Hi-Speed Unsecured Wireless Internet service is available at each of the homes. The guest that is listed on the reservation is ultimately responsible for the guest's/family member’s actions during the duration of their stay.
Most homes located in residential neighborhoods are controlled by a Home Owner Association. These associations have very strict rules that must be respected ie: limited parking, no commercial vehicles, towels hanging from balconies, garbage can retrieval, etc. Please contact a VIP Beach Destinations agent to insure compliance as most violations warrant a fine that the guest will be responsible for paying.
Florida Statute 125.01 prohibits excessive noise at any time. Quiet time for all properties is 10:00 P.M. until 7:00 A.M., in conjunction with county ordinances. Please be considerate of your neighbors. Radios, stereos, and all other musical or entertainment devices will be played in compliance with the decibel level. The decibel levels cannot exceed fifty (50) decibels between the hours of 10:00 P.M. and 7:00 A.M. outdoors. Music played inside may not be heard outside of the property with the doors and windows closed. At 10:00 P.M., all guests not staying at the property need to depart from the premises.
No Smoking, No Parties, No Exceptions
NNo smoking, parties, illegal activities are allowed on premise. Failure to abide by this will result in an eviction and loss of all monies paid, including the security deposit. If law enforcement is called to the property as a result of a complaint, guests will be evicted and forfeit all monies paid, including the security deposit.
Owner's Closet and Garages
Most properties have interior locked closets that are off limits to guests. Also, garages are considered "owner storage" and are off limits to the guest as well. Violation of this policy will result in additional charges under the Property Damage agreement.
The standard rental rate for each property is based on a specific number of guests, specific to the respective property. For an additional fee and with approval from VIP Beach Destinations, additional guests may occupy the property up to the maximum number for sleeping accommodations available in the respective property. Guests under 3 years of age are not charged but will count towards the maximum number count. Violation of this policy will result in additional fees or the forfeiture of full rental payment and the Damage Security Deposit, at our option. Only registered guests are allowed to use the facilities of the property. There is an additional fee For “Day Guests” that use the facilities, including the pool. Reservations made under false pretenses results in forfeiture of full rental payment and the security deposit. Please note: the rental rate is offered based on a specific number of guests, which is typically less than the maximum number the property may hold or accommodate. In the event more guests arrive than are initially registered, additional fees will apply, including a nightly rate, unless specifically approved by owner/manager in advance.
Due to the HOA rules and owner's policy, pets are not allowed on premise.
Pool, Hot Tub, & Spa Policies
As the renter, you accept the risk of the pool and specifically agree that no minor will swim in the pool unaccompanied by an adult.
Please Note: there are particular risks involved with using a pool, hot tubs, or spa. By using any pool, hot tub, or spa you put yourself at risk of possible airborne or waterborne pathogens. If you are at high risk, please contact your physician. Elderly persons, pregnant women, infants and those with health conditions including but not limited to diabetes, heart disease, high or low blood pressure should consult a physician before entering a pool, hot tub, or spa
Community or condominium pools are not controlled or maintained by VIP Beach Destinations therefore VIP Beach Destinations cannot be held responsible for inconveniences resulting from the pool. Community Pool Heating is offered seasonally under the control of the managing associations. Dates may vary, contact an VIP Beach Destinations Agent for more information.
In order to provide our guests with the best vacation possible, we ask that all damages and/or maintenance items within the property be reported upon arrival to VIP Beach Destinations. Every effort will be made to correct items in a noninvasive, efficient manner. An active credit card is required to maintain the reservation and the integrity of the unit. By booking with VIP Beach Destinations and agreeing to the Terms and Conditions, you waive your right to dispute any charges that are made to your credit card regarding this policy. Non-billing stipulations include:
- No damage to the property or theft.
- No violations of rental or association policies.
- Rental is left in a neat and orderly condition.
- All garbage is removed from the house.
VIP Beach Destinations will do everything within its means to notify you of impending charges; however, VIP Beach Destinations reserves the right to bill the credit card for violations to the policy. Any legal dispute of the damages will be contained to the State of Florida and the County in which the rental property resides.
Guest acknowledges that, if all rental monies have been paid, the maximum recourse the Guest has against VIP Beach Destinations for any alleged breach of this Agreement is the amount of the rental paid or to be paid to VIP Beach Destinations arising out of the Agreement. Guest understands that there are certain risks inherent to persons and property located close to the beach. Guest acknowledges that VIP Beach Destinations would not rent the rental unless the Guest accepted these conditions and assumes the risks. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Florida and be treated as though it were executed in the Bay, Okaloosa or Walton County, State of Florida. Any action relating to this Agreement shall be instituted and prosecuted only in Bay, Okaloosa or Walton County, Florida. Guests specifically consent to such jurisdiction and to extraterritorial service of process.
The refundable Damage Security Deposit is used to cover property damages, unregistered guest fees, additional cleaning fees, other fees and unintentional damages as results of guest’s actions. Guest liability shall not be limited to the loss of the Security Deposit for which the guests are responsible for and which exceed the dollar amount of the Security Deposit.
Smoking is strictly prohibited in all VIP Beach Destinations properties. A violation will result in loss of the entire security deposit and VIP Beach Destinations reserves the right to bill the credit card on file for a licensed cleaning service to remove the smoke odor. No drinking of Alcohol beverages by guests under the legal drinking age of twenty-one (21) is allowed on the rental properties at any time. If Guests are arrested for underage drinking or for using illegal drugs on VIP Beach Destinations rentals properties or if VIP Beach Destinations observes Guests under the legal age of twenty-one (21) drinking alcoholic beverages or using illegal drugs on the property, we reserve the right to immediately terminate the Rental Agreement and evict Guests with no refund or rebate. Illegal drug use is strictly prohibited and prosecuted to the fullest extent of the law.
Refusal of Service
VIP Beach Destinations vacation rentals reserves the right to refuse service to anyone. All rental properties are rented without regard to race, color, religion, sex, national origin, or handicap. Due to liability issues, Agent will be unable to provide prospective renters with directions or keys to preview properties.
All vacation rental homes are privately owned properties furnished and equipped by its owner. As such, VIP Beach Destinations cannot make any changes to the furnishings or equipment provided by the owner. If you require special appliances or equipment, please bring them with you. Decor, style, and color will vary & furnishings are subject to change without notice. Under no circumstances are furniture, bedding, mattress pads, utensils or any other property supplied with the rental property to be taken out or transferred from one property to another; you will be charged to retrieve or replace rental home property that is removed from the home. Moving of furniture is prohibited; do not move furniture or otherwise remodel the home. You will be charged for the time it takes to move furniture and for any repairs of any damages caused by moving items.
Florida sales tax varies and is configured according to each county. Taxes are subject to change and will be reassessed to each reservation. Guests are responsible for paying all applicable taxes in full prior to checking in.
Trailers, RV's, and Motorcycles
Trailers and RV's are not permitted at most of our properties due to homeowner associations and size. Also due to noise restrictions in some neighborhoods and resorts, Motorcycles may not be permitted.
Transfer of Ownership
Should the owner sale or transfer ownership of the property, VIP Beach Destinations reserves the right to relocate the reservation. In an event that no VIP Beach Destinations properties are available to accommodate the reservation, we reserve the right to cancel the reservation and refund all monies paid. The guests agree that VIP Beach Destinations and owner(s) will be held harmless and not liable for any added costs associated with the cancellation.
Unit Access/Service Policy
VIP Beach Destinations reserves the Right of Entry. Due to limited “turn-around” times through peak season, unit access may be required during your stay to maintain unit maintenance, real estate showings, and/or inspections. VIP Beach Destinations will do our best to notify you of entry. Guests are not required to be present.